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How to Sort by Unread and then Read mail in Outlook 2007

Discussion in 'Using Outlook' started by At College, Nov 9, 2009.

  1. At College

    At College

    Guest
    In Outlook 2007 on exchange server, I want messages sorted so that the unread

    ones are at the top of the list and read ones after that. Within each group

    of unread and read messages, I want them sorted by date-newest first. I can

    add the read field with Field Chooser, but cannot sort by it - when clicking

    on the icon I get a " You cannot sort by this field" message.

    I know how to use the search folder to list unread messages or the Current

    view box on the Advanced toolbar. But I want the entire message list, not

    just the unread ones.
  2. Brian Tillman

    Brian Tillman

    Senior Member
    "At College" <AtCollege@discussions.microsoft.com> wrote in message

    news:B719F268-638F-4744-BEB3-8965C22DA3A6@microsoft.com...


    > In Outlook 2007 on exchange server, I want messages sorted so that the
    > unread
    > ones are at the top of the list and read ones after that. Within each group
    > of unread and read messages, I want them sorted by date-newest first. I can
    > add the read field with Field Chooser, but cannot sort by it - when clicking
    > on the icon I get a " You cannot sort by this field" message.
    > I know how to use the search folder to list unread messages or the Current
    > view box on the Advanced toolbar. But I want the entire message list, not
    > just the unread ones.


    You cannot group by date and by Read and you cannot sort by Read. In short, I

    don't think you can get what you want, which appears to be grouped by date and

    then by Read.

    --
  3. Motley

    Motley

    Guest
    I wonder why this is not a valid way of sorting messages as it is extremely

    useful if you want to sort by date in ascending order but still keep your

    unread emails at the top of the list. I sure hope Microsoft plans on adding

    this ability as I know several people who would prefer to sort that way. If

    there is an issue with sorting by read/unread status then there should at

    least be an option to keep unread email at the top regardless of your sorting.

    "Brian Tillman [MVP - Outlook]" wrote:


    > "At College" <AtCollege@discussions.microsoft.com> wrote in message
    > news:B719F268-638F-4744-BEB3-8965C22DA3A6@microsoft.com...
    >
    > > In Outlook 2007 on exchange server, I want messages sorted so that the
    > > unread
    > > ones are at the top of the list and read ones after that. Within each group
    > > of unread and read messages, I want them sorted by date-newest first. I can
    > > add the read field with Field Chooser, but cannot sort by it - when clicking
    > > on the icon I get a " You cannot sort by this field" message.
    > > I know how to use the search folder to list unread messages or the Current
    > > view box on the Advanced toolbar. But I want the entire message list, not
    > > just the unread ones.


    > You cannot group by date and by Read and you cannot sort by Read. In short, I
    > don't think you can get what you want, which appears to be grouped by date and
    > then by Read.
    > --
    > Brian Tillman [MVP-Outlook]

    > .
    >
  4. censoredsoft

    censoredsoft

    Guest
    How is this not a feature?

    The data is recorded somewhere as we can see columns for read but the UI

    isn't capable of doing this sort. Being a developer I'm sure there is a

    logical programmatic reason as UI people took the time to say "hey, this

    isn't possible"

    By why?

    "Motley" wrote:


    > I wonder why this is not a valid way of sorting messages as it is extremely
    > useful if you want to sort by date in ascending order but still keep your
    > unread emails at the top of the list. I sure hope Microsoft plans on adding
    > this ability as I know several people who would prefer to sort that way. If
    > there is an issue with sorting by read/unread status then there should at
    > least be an option to keep unread email at the top regardless of your sorting.

    > "Brian Tillman [MVP - Outlook]" wrote:
    >
    > > "At College" <AtCollege@discussions.microsoft.com> wrote in message
    > > news:B719F268-638F-4744-BEB3-8965C22DA3A6@microsoft.com...
    > >
    > > > In Outlook 2007 on exchange server, I want messages sorted so that the
    > > > unread
    > > > ones are at the top of the list and read ones after that. Within each group
    > > > of unread and read messages, I want them sorted by date-newest first. I can
    > > > add the read field with Field Chooser, but cannot sort by it - when clicking
    > > > on the icon I get a " You cannot sort by this field" message.
    > > > I know how to use the search folder to list unread messages or the Current
    > > > view box on the Advanced toolbar. But I want the entire message list, not
    > > > just the unread ones.

    > > You cannot group by date and by Read and you cannot sort by Read. In short, I
    > > don't think you can get what you want, which appears to be grouped by date and
    > > then by Read.
    > > --
    > > Brian Tillman [MVP-Outlook]
    > > .
    > >
  5. Bob I

    Bob I

    Guest
    You have an Unread message folder already.

    censoredsoft wrote:


    > How is this not a feature?

    > The data is recorded somewhere as we can see columns for read but the UI
    > isn't capable of doing this sort. Being a developer I'm sure there is a
    > logical programmatic reason as UI people took the time to say "hey, this
    > isn't possible"

    > By why?


    > "Motley" wrote:

    >
    > >I wonder why this is not a valid way of sorting messages as it is extremely
    > >useful if you want to sort by date in ascending order but still keep your
    > >unread emails at the top of the list. I sure hope Microsoft plans on adding
    > >this ability as I know several people who would prefer to sort that way. If
    > >there is an issue with sorting by read/unread status then there should at
    > >least be an option to keep unread email at the top regardless of your sorting.
    >
    >>"Brian Tillman [MVP - Outlook]" wrote:
    >
    >>
    > >>"At College" <AtCollege@discussions.microsoft.com> wrote in message
    > >>news:B719F268-638F-4744-BEB3-8965C22DA3A6@microsoft.com...
    > >
    >>
    >>>>In Outlook 2007 on exchange server, I want messages sorted so that the
    > >>>unread
    > >>>ones are at the top of the list and read ones after that. Within each group
    > >>>of unread and read messages, I want them sorted by date-newest first. I can
    > >>>add the read field with Field Chooser, but cannot sort by it - when clicking
    > >>>on the icon I get a " You cannot sort by this field" message.
    > >>>I know how to use the search folder to list unread messages or the Current
    > >>>view box on the Advanced toolbar. But I want the entire message list, not
    > >>>just the unread ones.
    > >
    >>>You cannot group by date and by Read and you cannot sort by Read. In short, I
    > >>don't think you can get what you want, which appears to be grouped by date and
    > >>then by Read.
    > >>--
    > >>Brian Tillman [MVP-Outlook]
    > >
    >>>.
    > >>
  6. GeorgeRC

    GeorgeRC

    Member
    After reading this thread and getting frustrated (there isn't an Unread messages folder in Outlook 2007). I went to View > Current View and selected "Unread Messages in this folder". That gave me the 4 unread messages I have been trying to track down (including one very old one). I hope this helps others. :D
  7. Forum Admin

    Forum Admin

    Administrator
    There is an unread search folder - if its not in the Search folder, you can make a new search folder. (It's a predefined search folder).
  8. dan man

    dan man

    Member
    To choose a different starting folder in Outlook, go to Tools, Options, and select the Other tab.Then click theAdvanced button under the General section. In the Advanced Options window, click the Browse button to access the menu of Outlook folders. You can choose from any Outlook folder, including ones you have created. To select the To Do list, scroll to the very top of the list, select it and click OK.

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