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Create Outlook Folders on external drive

Discussion in 'Using Outlook' started by JHoard, May 30, 2010.

  1. JHoard

    JHoard

    Guest
    How can I create an Outlook Folder (.pst) on another hard drive leter.

    I want to free up hard drive space without removing emails. I can see

    how to archive to an external drive, but I want an active, accessible

    folder on an external drive and have it show up in the Personal Folders

    list in Outlook. I want to be able to move email from the Inbox to

    folders on the external drive and be able to view them "realtime" from

    that folder or folders. At work the IT guys do it on a network drive.

    We can read or move email to and from folders on the network drive. I

    want to do that with my WD "My Book" USB drive. Maybe there is a way

    to do it with the archiving process but if I understand archiving,

    (which I may not) when you archive email to another drive, it is not

    readable unless you go through a restore type process.

    Thanks

    Jon

    JHoard
  2. Damien McBain

    Damien McBain

    Guest
    On May 31, 4:18 am, JHoard <JHoard.6488...@outlookbanter.com> wrote:
    > How can I create an Outlook Folder (.pst) on another hard drive leter.
    > I want to free up hard drive space without removing emails. I can see
    > how to archive to an external drive, but I want an active, accessible
    > folder on an external drive and have it show up in the Personal Folders
    > list in Outlook. I want to be able to move email from the Inbox to
    > folders on the external drive and be able to view them "realtime" from
    > that folder or folders. At work the IT guys do it on a network drive.
    > We can read or move email to and from folders on the network drive. I
    > want to do that with my WD "My Book" USB drive.  Maybe there is a way
    > to do it with the archiving process but if I understand archiving,
    > (which I may not) when you archive email to another drive, it is not
    > readable unless you go through a restore type process.

    > Thanks
    > Jon

    > > JHoard


    File / New / outlook data file
  3. Sue Mosher [MVP]

    Sue Mosher [MVP]

    Guest
    In Outlook 2007 and earlier, use the File | New | Outlook Data File command

    to create a new .pst file, choosing the external drive as the location. This

    new store will appear in your Folder List in Outlook, and you'll be able to

    create folders and move items to it.

    Sue Mosher,

    "JHoard" wrote:



    > How can I create an Outlook Folder (.pst) on another hard drive leter.
    > I want to free up hard drive space without removing emails. I can see
    > how to archive to an external drive, but I want an active, accessible
    > folder on an external drive and have it show up in the Personal Folders
    > list in Outlook. I want to be able to move email from the Inbox to
    > folders on the external drive and be able to view them "realtime" from
    > that folder or folders. At work the IT guys do it on a network drive.
    > We can read or move email to and from folders on the network drive. I
    > want to do that with my WD "My Book" USB drive. Maybe there is a way
    > to do it with the archiving process but if I understand archiving,
    > (which I may not) when you archive email to another drive, it is not
    > readable unless you go through a restore type process.

    > Thanks
    > Jon

    > > JHoard
    > .
    >
  4. Roady [MVP]

    Roady [MVP]

    Guest
    Archiving will do as well since it is basically only an automated way to

    move everything to another pst-file after a certain amount of time. If your

    archive file is not visible in Outlook, you can simply connect to it via;

    File-> Open-> Outlook Data File...

    Note that you'll have to be careful with storing pst-files on a removable

    medium. You'll always have to close Outlook before shutting down or

    detaching your external drive or you could end up damaging the pst-file.

    ---
    "JHoard" <JHoard.6488b4c@outlookbanter.com> wrote in message

    news:JHoard.6488b4c@outlookbanter.com...

    > How can I create an Outlook Folder (.pst) on another hard drive leter.
    > I want to free up hard drive space without removing emails. I can see
    > how to archive to an external drive, but I want an active, accessible
    > folder on an external drive and have it show up in the Personal Folders
    > list in Outlook. I want to be able to move email from the Inbox to
    > folders on the external drive and be able to view them "realtime" from
    > that folder or folders. At work the IT guys do it on a network drive.
    > We can read or move email to and from folders on the network drive. I
    > want to do that with my WD "My Book" USB drive. Maybe there is a way
    > to do it with the archiving process but if I understand archiving,
    > (which I may not) when you archive email to another drive, it is not
    > readable unless you go through a restore type process.

    > Thanks
    > Jon

    > > JHoard
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