Outlook/Google Configuration

**Diane Poremsky** · 02-24-2013, 09:42 PM

Originally Posted by david.delano

Question - will the autoarchived emails appear to be incoming messages to the default .pst, and thus the rules applied? (Otherwise I'll create rules for the Gmail IMAP .pst)

No. AutoArchive just moves messages that meet the condition from pst to the other. It will keep them in the same folder as they were in - just in the archive pst.

(I set my test profile to autoarchive I daily and it doesn't appear to be running at all.... and then it made me out to be a liar immediately after i said that. It works just fine on the imap folders. I will need to see what google does with the messages on its side. )

**david.delano** · 02-26-2013, 10:26 AM

Today is the first day that there was email old enough on Gmail to archive. It looks like the archive works.

However, I appear to be saving some duplicate emails, but not all of the email was duplicated. Any ideas? Is the ALL mailbox getting filtered, too, even though I don't have archiving set for that folder?

And, I still have the rules question above. I didn't have enough email archived to tell if they were filtered. Some weren't, but they are also emails that the rules don't always catch (the rules need some work). I might be able to answer this tomorrow.

**Diane Poremsky** · 02-26-2013, 09:31 PM

Autoarchiving applies to all folders unless you disable it per folder on the Properties > AutoArchive tab. Being the lazy sort with way too many folders, I've often set a really high (like 5 yrs) archive time, applied to all folders then set the ones I wanted to archive to have lower periods.

**david.delano** · 02-26-2013, 10:04 PM

I have set the Do Not Archive setting for the folders I don't want archived. However, for Gmail, I've found a couple, including the Sent folder, that I had NOT turned the archive off. I am not subscribed to the All folder, so that can't be why I might be getting duplicates. I'll check in the morning to see what was archived, and if there are any duplicates.

I misstated above....you can archive based on Days. But, 1 Week seem to be about right for now.

**david.delano** · 02-27-2013, 07:18 AM

Today archived relatively well. There were around 20 messages to age out. There were three duplicates. I don't see a pattern in the duplicates, so I'll just have to keep an eye on them. One thing that is a bit peculiar....the duplicate is slightly larger in size. I can open both messages, and see no differences, but they are in html, so difficult to tell what could have been added to the duplicate.

When the archived messages are saved to the main .pst folder, they are not seen as "new" messages, so no rules are run.

So, I think I've answered all of my own questions! The main thing to take away from this thread is the registry edit that causes Outlook to archive based on received time/date rather than modified. The modified date archiving is what was keeping an IMAP folder from being archived the way one would think/want it to be archived.

So, now is there a way to get the filters to be run after an archive?? I can run them manually every now and then, but to make this really useful, they really need to run automatically. I'd like to NOT use Outlook for accessing current emails, only for looking up older emails. Thus, the more automated, the better.

**Diane Poremsky** · 02-27-2013, 08:46 AM

Outlook needs to be open... but you could use VBA to run the rules. I trigger macros with reminders, so if you use Outlook for calendar and tasks, this would work.
OutlookCode.com :: OL2007: Run all rules against inbox

Sample macro triggered by a reminder - Enable or disable Outlook rules using VBA - Slipstick Systems - Slipstick Systems

**david.delano** · 02-28-2013, 07:00 AM

I've looked into a little bit of VBA programming for Outlook (trying to create a calendar event from Excel) but not anything directly. Outlook would be open, as autoarchive would be running. Where do I put this script to run it? Can the autoarchive trigger it?

I have NO duplicates today, so whatever was causing it has been taken care of.

**Diane Poremsky** · 02-28-2013, 10:07 PM

The script would go in outlook. AutoArchive can't kick it off, but reminders or new mail could trigger it.

**david.delano** · 03-01-2013, 07:57 AM

Ok, where do I start? How do I implement a VBA script in Outlook? Just get me going in the right direction!

**Diane Poremsky** · 03-01-2013, 01:34 PM

File, Options, Trust Center - Set Macro Security to low / allow all macros to run.

Alt+F11 to open the macro editor. Expand project1 to locate ThisOutlookSession, paste the code into the macro window. Press the run button to test.